Your privacy is important to us. It is Qdos Exhibitions Ltd’s policy to respect your privacy regarding any information we may collect from you across our website, web address and other sites we own and operate.
This privacy notice provides you with details of how we collect, store and process your data. It should be read in conjunction with the contract that controls our business together and our general terms and conditions.
When you work with Qdos Exhibitions Ltd, your personal data will be handled in line with the requirements of the General Data Protection Regulation (GDPR) 2016. The privacy and handling of data that identifies living individuals is important to us, we will operate a ‘by default and by design’ set of procedures to meet the requirements of the GDPR. We will be acting in the capacity of data controller and data processor. It is important that the data we hold is accurate and up to date so if any information you have provided changes, then please update us using the email address shown below:
Data Controller: Qdos Exhibitions Ltd, Unit D5/D6, Haybrook Industrial Estate, Halesfield 9, Telford, Shropshire TF7 4QW. general@qdosuk.com
Data Protection Officer: There is currently no separate appointment. Matters will be handled by the Director, Trevor Walker.
The data we may collect, store and process includes the following types:
Please note that as part of our contractual relationship we may collect, store and process personal details of other individuals in your organisation and you must have obtained permission either by contract or consent with them for us to do that.
Our contact details are as follows:
Address: Qdos Exhibitions Ltd, Unit D5/D6, Haybrook Industrial Estate, Halesfield 9, Telford, Shropshire TF7 4QW.
Phone: 01952 684408
Email:general@qdosuk.com
Website:www.qdosuk.com
Your data will only be processed when there is a lawful reason to do so. We have determined that our main lawful reasons will be:
Further processing may become necessary if we need to transfer data to a third party. If this becomes necessary you will be informed of this activity. We do not normally rely on consent as a lawful basis for processing, however we will obtain it from you if a processing reason arises. Where consent has been granted, it may be withdrawn at any time in writing by emailing the address shown in section 1 above. We will only process your data under one of the lawful bases listed above.
Under certain circumstances, you have the right to rectification, erasure, restriction, objection, if you deem, and it is proven, the data we hold is incorrect.
You have the right to data portability. You have the right to lodge a complaint with the UK supervisory authority, which is the Information Commissioner’s Office (ICO). If you are unhappy about any aspect of how we handle your personal data or the application of your rights, please contact us in the first instance. The ICO contact details can be found at www.ico.org.uk.
You can see more about these rights at:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
If you wish to exercise any of the rights set out above, please email us at general@qdosuk.com
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, if your request is clearly unfounded, repetitive or excessive, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex, or you have made a number of requests. In this case, we will notify you and keep you updated. Qdos Exhibitions Ltd, Unit D5/D6, Haybrook Industrial Estate, Halesfield 9, Telford, Shropshire TF7 4QW. (01952) 684408. general@qdosuk.com. www.qdosuk.com
Your personal data will not be subjected to automated decision-making activities.
We may have to share your personal data with the parties set out below for the purposes set out in paragraph 4 above:
We require all processors and third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria. Many of our service providers are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is implemented:
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time via: Qdos Exhibitions Ltd, Unit D5/D6, Haybrook Industrial Estate, Halesfield 9, Telford, Shropshire TF7 4QW. (01952) 684408. general@qdosuk.com. www.qdosuk.com
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
This policy is effective as of May 2018.
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